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ANALYZE AGED ACCOUNTS RECEIVABLE (>180 DAYS), determine causes for nonpayment, procure required documentation and collect maximum possible revenue while implementing “high impact” operational changes to stop the continuing build-up of aging accounts receivable in a subsidiary HME company

Project Focus

Provided expertise and management for a special collections team to work aged accounts, acquire necessary documentation and recover as much revenue as possible.  Implemented critical changes in the customer intake, document procurement and billing departments to drastically reduce backlogged accounts receivable and increase the quality and efficiency of the billing process.

Financial and Operating Benefits

  • Recovery of more than 17% aged accounts receivable
  • 93% reduction in errors on intake documents
  • 100% current on orders in document procurement/billing each day
  • All orders resolved within 30 days
  • Above accomplished without increasing staff

Key Changes and Benefits

  • Redesigned workload distribution and staffing
  • Implemented 7 streamlined work flows and 6 procedures for correcting errors found in QA process
  • Implemented QA process with multiple check points and checklists
  • Redefined management roles & responsibilities related to generating qualified and billable revenue
  • Outlined key metrics to be tracked by management
  • Established critical communications meetings
  • Trained 6 staff members to research and collect outstanding AR
  • Evaluated and conducted quality assurance protocols on all work done by staff
  • Developed and implemented a collections process and a step-by-step procedure highlighting quality practices
  • Developed and implemented a standard 1-31 day tickler file process
  • Trained supervisors and trainers on use of Master Account Spreadsheet, key indicator report, quality assurance practices and overall collections process
Testimonials

"I also wanted to say thank you again. In case CJ didn't tell you I was promoted to Project Manager on Catalyst. And I have you, Linda, Rick, and Sherwin to thank for this. You all assisted me in seeing areas of improvement that I needed to focus on so I thank you all for that. I have grown and changed so much in the last year and you all at Alliant are to thank for this improvement in my life! So hats off to all of you."

Project Team Member - National Healthcare Provider

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